Billing

For every order, go~mus creates an invoice. Depending on the payment method, this happens immediately (online shop after successful payment, with the PDF sent to the customer) or on demand from the backoffice. The invoice number range is configurable, the new-year reset runs without manual intervention.

Accounting accounts assign bookings to museums, exhibitions or individual offers, so every line lands where it belongs in your accounting.

Institutions, travel agencies, resellers and schools can be flagged for collective invoicing. Instead of one invoice per order, they receive a periodic consolidated invoice across all orders. This is the B2B standard and saves both your backoffice and the institution's accounting double work.

For many similar lines, go~mus automatically consolidates into summary positions, „150 × adult ticket" instead of 150 individual lines. The threshold is configurable, the detailed breakdown stays available in the system.

XRechnung 2.0 and ZUGFeRD are part of the base, no add-on required. With correctly configured accounting accounts, go~mus produces invoices in the required formats and hands them to your ERP or directly to public-sector clients. XRechnung 2.0 meets the requirements for electronic invoices to federal, state and municipal authorities; ZUGFeRD embeds a structured data record in the PDF, so an invoice is both human- and machine-readable.

Invoices can be exported to a network share provided by your museum IT, where they can be stored in a revision-secure, immutable form. go~mus delivers the documents in the right format and with the necessary metadata; the actual archive together with retention periods and audit reports stays with your IT. Cancellations and credit notes are created as their own invoice with a reference to the original document; the original document itself stays untouched.

You export individual invoices as PDF or XLS, whole periods in one go. Columns and their order are individually selectable, you group by attributes such as order date, accounting account or VAT rate. The line-item export is the alternative for accounting: one row per order line with VAT rate and reference data. For extensive reports, you deliver the export to yourself by email and keep working in the meantime.